The introduction of Sage Exchange changes the way that credit card transactions are processed in Sage 500 ERP beginning with Version 2013, which was released in November of last year. Sage Exchange is cloud-based technology that provides the integration, or bridge, between Sage 500 ERP and the Sage Payments Gateway. It all adds up to new features and improvements in credit card processing that we think you’ll like. Here's a closer look.
As mentioned, Sage Exchange provides the integration between your accounting system and the Sage Payments Gateway. It's made up of two components which we'll take a look at here:
Sage Exchange Portal - this configurable dashboard consolidates all of your credit card and payment activity into a single web portal that can be accessed from a tablet or PC. From the portal, you can connect Sage 500 to your payment devices, administer users and control employee access, create customer coupons and push them out to your point-of-sale terminals, and much more.
Sage Exchange Vault - this secure, cloud-based vault stores sensitive credit card information online and processes transactions outside of your Sage 500 ERP system. By doing so, it reduces your PCI compliance burden, allowing you to more easily comply with credit card processing laws. For added cardholder security, Sage 500 ERP 2013 will also allow a "one-time use" credit card for payment transactions without saving credit card information.
If you're migrating from previous versions of the software, you can easily move customer credit card information from the current Sage 500 database location into the secure Sage Exchange Vault.
The implementation of Sage Exchange in Sage 500 ERP Version 2013 introduces new payment entry options. New card swipe capabilities have been truly integrated so that payment processing is built into the normal Sage 500 ERP workflow, which can replace the disconnected card swipe system that you may be using today.
Using the new Sage Mobile Payments, you can capture credit card transactions using a smart phone; ideal for companies with a mobile sales force or service providers that collect fees on the go. Simply launch the app, identify an existing customer from the mobile device, and select one or more invoices to pay. And with a Sage Mobile card swipe device connected to a smartphone, you can swipe the customer’s credit card and present a touch screen for signature and approval.
Sage 500 ERP 2013 is now available for download from the Sage Customer Portal. Be sure to contact us if you need assistance with an upgrade or would like to learn more about the new credit card processing capabilities.
This post is an article that appeared in our Sage ERP 500 ERP newsletter for 1st Quarters 2013. To see all the articles in this newsletter issue, click the thumbnail image below.